Video access restrictions have been one of the most frequently asked questions in our support tickets. Previously, we recommended third-party plugins for this functionality.
We are excited to introduce our long-awaited built-in video restriction feature!
- How This Feature Works
- Enabling Global Restrictions
- Overriding Restrictions for Individual Videos
- Restricting Auto-Imported Videos
How This Feature Works
Starting from version 3.9.6, you can apply access restrictions globally to all videos listed under the “All Videos” menu or override these restrictions on a per-video basis.
Enabling Global Restrictions
To enable access restrictions site-wide, follow these steps:
- Navigate to “Video Gallery / Settings / Access Control (tab)” in your WordPress Admin Dashboard.
- Check the “Enable Restrictions” option.
- This acts as a global switch to enable or disable video restrictions.
- Select your preferred access option from “Access Control”
- Everyone
- Logged out users
- Logged in users Note: Users with editing permissions (e.g., administrators, editors) will always have access. This is a global setting but can be overridden per video.
- If you select “Logged in users“, you can further restrict access based on user roles:
- Use the “Allowed User Roles” option to define which roles can access videos.
- If no roles are selected, all logged-in users will have access. Users with editing permissions will always have access.
- Enter the “Restricted Message” displayed in place of the video player to users who do not have permission to view restricted videos.
- Configure the following options to display a restricted badge on gallery thumbnails:
- Show Restricted Badge on Thumbnails: Enable this option to display a badge on gallery thumbnails when a video is restricted.
- Thumbnail Badge Text: Enter the text displayed on the restricted badge in gallery thumbnails.
- Thumbnail Badge Background Color: Choose a background color for the thumbnail badge on gallery thumbnails.
- Thumbnail Badge Text Color: Choose a text color for the thumbnail badge on gallery thumbnails.
- Click Save Changes to apply the settings.
Overriding Restrictions for Individual Videos
The global settings apply to all videos by default. However, you can override them for specific videos:
- Go to “Video Gallery / All Videos” in your WordPress Admin Dashboard.
- Open the video you want to customize by clicking Edit.
- Locate the “Restrictions” metabox on the right side (below the Video Tags section).
- Change “Who Can Access this Video?” from “Global” to a custom setting and configure it accordingly.
- Save the changes.
Restricting Auto-Imported Videos (Premium Feature)
If you are a PREMIUM user and use the “Automations” feature to auto-import videos, you can apply access restrictions during the import process.
To configure restrictions for auto-imported videos:
- Navigate to “Video Gallery / Automations” in your WordPress Admin Dashboard.
- Open an automation entry for editing.
- Locate the “Imported Video Restrictions” metabox at the bottom of the page.
- Change “Who Can Access this Video?” from “Global” to a custom setting and configure it accordingly.
- Save the changes.
With this feature, you have full control over who can access your video content, whether globally, per video, or for automated imports. Happy customizing!